TRAUMA PROGRAM COORDINATOR-PPN

Position Summary

General Summary/Responsibilities:

This position provides high-level administrative support to the Trauma Surgery Division and its faculty. The role involves managing complex calendars, coordinating academic and clinical schedules, organizing meetings and educational programs, and serving as a liaison between internal departments and external partners. The individual in this role ensures smooth daily operations, accurate communication, and efficient coordination across multiple priorities.

Essential Duties & Functions:

·       Provide administrative support to 12 Trauma Surgeons, including managing and coordinating Outlook and practice office calendars.

·       Arrange and coordinate travel for academic and professional events; prepare and submit related reimbursements and documentation for grants or foundation-funded travel.

·       Coordinate and schedule multiple meetings, including monthly Trauma Division and Faculty meetings.

·       Prepare and distribute agendas, record and maintain meeting minutes, and ensure follow-up on action items.

·       Prepare general correspondence, reports, and spreadsheets; distribute to appropriate parties.

·       Handle incoming calls, route inquiries, process mail, maintain filing systems, and assist with special projects.

·       Administer and coordinate monthly trauma call schedules for faculty and rotating Air Force physicians at Miami Valley Hospital and Miami Valley Hospital South.

·       Track call shifts to ensure all surgeons meet contract minimums.

·       Serve as liaison with county prosecutors for criminal subpoenas issued to Trauma Surgeons; obtain case details and schedule pretrial conferences as needed.

·       Coordinate all aspects of ASSET and FCCS GME courses, including planning logistics, recruiting attendees and instructors, and ensuring GME credit and certification processes are completed.

·       Assist the Trauma Program Manager with preparation for trauma center verification with the American College of Surgeons.

·       Other Duties & Functions:

·       Assist the Trauma Program Manager with Trauma center verification with the American College of Surgeons as needed. And other tasks as assigned.

The above duties and responsibilities may be essential job functions subject to reasonable accommodations. All job requirements listed include the minimum knowledge, skills, and/or ability deemed necessary to perform the job proficiently. This job description is not to be constructed as an exhausted statement of duties, responsibilities, and requirements. Employees may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodations.